Learning and Programme Assistant

The role will primarily help with the planning and realisation of a diverse range of learning and engagement activities, events, and exhibitions as part of our learning programme and public programme. This includes working with partners and artists in order to support new commissions, hybrid events, school and community workshops and the development of online content and resources. The Learning & Programme Assistant will provide in-person support for audiences and artists including facilitation support for learning activity, in addition to working behind the scenes in administrative areas such as booking travel, drafting schedules, and purchasing and organising materials.

Main Duties

• Work with Liverpool Biennial team to understand, administrate and communicate the Exhibition, Learning and Public Programme including information on our artist projects, learning activities, our different audiences and our organisational aims.  

• Support the development and delivery of learning and engagement activities for schools, community groups and other audiences, including preparing materials and coordinating bookings 

• Support the planning and installation of exhibitions across multiple different venues through administrative support and by being a ‘runner’, which involves helping with various tasks including researching, sourcing and buying materials. This will involve working within a range of different sites from traditional galleries to disused warehouses and buildings.  

• Prepare, distribute and maintain learning materials, resources and educational tools, and collaborating with internal teams to ensure that partners, sponsors/funders are appropriately credited on all communications. 

• Provide administration and production support for exhibition installation, public programme and learning events and projects. This will include researching, scheduling, generating invitation lists, artist and venue liaison, ‘on the day’ facilitation (such as registration, ushering, stage management)  

• Various administrative tasks including supporting on risk assessments, condition reporting, health and safety considerations and event management.   

• Budget administration such as logging expenditure, reconciling receipts, creating purchase orders and processing invoices.  

• Book artist travel and accommodation and administer per diems, as well as creating schedules for their trips and hosting them when they are here in Liverpool.   

• Assist with maintaining relationships with education, community and cultural partners. 

• Supporting on artwork maintenance duties, which may include attending exhibition venues regularly to check on and attend to art works, and responding to last-minute requests or issues flagged from our Front of House team.  

• Regular updating and saving contacts to our CRM. Build and maintain data on local and national audiences and stakeholders, including community groups and organisations, to ensure we are maximising our reach and engagement, and to develop better communication and relationships with these groups moving forward.  

• Support the evaluation of LB2027 by record keeping, evaluating and participant information gathering / data collection, including completion of evaluation and feedback forms with stakeholders and attendees.  

• On occasion, support with Festival Guide duties such as invigilation and running tours.  

• Understand, uphold and prioritise Liverpool Biennial values, policies and reporting responsibilities including Safeguarding, Environmental Sustainability and Diversity, Equity and Inclusion, attending training where appropriate  

• Other administration and production support where needed across the Learning and Programme team. 

FAQ’s

• Can Liverpool Biennial sponsor Visas?
  • No, unfortunately we can only consider candidates with the right to work in the UK as sponsorship is not possible
• When will the role start?
  • We would like the successful candidates to be available to start in October but recognise that this will be dependent on notice periods
• Can I travel in for this role or do I need to be based in Liverpool?
  • Given the hands on nature of the role we would expect the successful candidates to either be based in the North West or willing to relocate. From January 2027 all team members are expected to be available to work in Liverpool every day.

To find out more about this role and how to apply, download the job pack below